Privacy Policy

1. Introduction

BF VENDING LLC, located at 2234 Amesbury Ct, Wellington, FL 33414-8021, United States, is committed to protecting the privacy of individuals who interact with our website, services, and communications. This Privacy Policy explains our data handling practices in clear terms so you understand exactly what information we collect, why we collect it, how we use it, and what rights you have regarding your personal data.

By accessing https://www.bfvending.mom or engaging our computer systems design services, you acknowledge that you have read and understood the practices described in this policy. If you disagree with any provision herein, please discontinue use of our website and contact us to discuss any concerns at service@bfvending.mom.

2. Information We Collect

2.1 Information You Provide Directly

When you fill out our contact form, request a consultation, send us an email, or engage our services, we may collect the following categories of personal information:

• Identity & Contact Data — your full name, email address, phone number, company name, job title, and postal address.
• Project & Business Data — descriptions of your current systems environment, technical requirements, infrastructure topology, business goals, timeline constraints, and budget parameters that you share during consultations.
• Communication Data — the content of messages you send through our website, email correspondence, meeting notes, and support ticket narratives.
• Transactional Data — billing address, service agreements, payment method details processed through secure third-party payment gateways, and invoice records.

2.2 Information Collected Automatically

When you visit our website, our hosting infrastructure and analytics tools automatically record certain technical data points:

• Log Data — your IP address, browser type and version, operating system, referring URL, pages visited, timestamps, and HTTP status codes. This data is stored in standard server access logs and retained for diagnostic and security purposes.
• Device & Session Data — screen resolution, time zone setting, language preference, and approximate geographic region derived from your IP address.
• Usage Analytics — aggregated page view counts, session duration metrics, navigation paths, and click-through rates collected through privacy-respecting analytics that do not rely on third-party cookies or cross-site tracking.

2.3 Cookies and Similar Technologies

Our website uses a minimal set of first-party cookies strictly for operational purposes. We do not deploy advertising cookies, social media trackers, or third-party analytics cookies. The cookies we may set include:

• Session Cookie — a transient identifier that maintains your form input state during a single browsing session. This cookie expires when you close your browser and does not persist to disk.
• Preference Cookie — stores your acknowledgment of this privacy notice so we do not display the banner repeatedly. This cookie has a duration of 365 days.

You can configure your browser to reject all cookies or alert you when one is being set. Disabling cookies will not degrade the core functionality of our website; the contact form, navigation, and all informational pages remain fully operational.

3. How We Use Your Information

BF VENDING LLC processes personal data on the following lawful bases and for the following specific purposes:

• Service Delivery — to respond to your inquiries, prepare consultation proposals, deliver contracted systems design and integration services, provide technical support, and manage ongoing client relationships.
• Business Operations — to invoice for services rendered, process payments, maintain financial records required by applicable law, and manage vendor and subcontractor relationships.
• Communication — to send service-related updates, project status reports, security advisories, and administrative notices. We do not send marketing newsletters or promotional emails. Any operational communication you receive is directly related to an active engagement or an inquiry you initiated.
• Security & Compliance — to monitor for and defend against unauthorized access, malware, denial-of-service attacks, and other threats to our infrastructure; to comply with legal obligations, court orders, or regulatory requirements; and to enforce our Terms of Service.
• Website Improvement — to analyze aggregated, anonymized usage patterns that inform performance optimizations, content improvements, and user experience refinements.

We never sell, rent, lease, or trade your personal data to any third party. We do not use your data for automated decision-making, profiling, or any purpose that produces legal effects concerning you.

4. Data Sharing and Disclosure

We share personal data only under the narrow circumstances described below and always subject to contractual confidentiality obligations:

• Service Providers — we engage trusted third-party vendors for infrastructure hosting, email delivery, payment processing, and cloud-based productivity tools. These providers process data solely on our documented instructions and are bound by data processing agreements that prohibit independent use of your information.
• Professional Advisors — we may share information with our legal counsel, auditors, and insurance providers where necessary to obtain professional advice, defend against claims, or maintain coverage.
• Legal Obligations — we may disclose information if required to do so by a court of competent jurisdiction, regulatory agency, or law enforcement authority with valid legal process. We will notify you of such disclosure unless prohibited by law.
• Business Transfers — in the event of a merger, acquisition, or sale of all or substantially all of BF VENDING LLC assets, client data may be among the transferred assets. You will be notified via email and a prominent notice on our website of any change in ownership or data controller status.

5. Data Retention

We retain personal data only as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law. Our retention schedule is as follows:

• Inquiry & Contact Data — retained for 24 months from your last interaction, after which it is securely deleted or irreversibly anonymized. This allows us to reference prior conversations if you return for additional services.
• Client Engagement Records — retained for 7 years following project completion to comply with tax, accounting, and professional liability obligations under Florida and United States federal law.
• Server Logs — retained for 90 days in active storage and then automatically purged. Aggregated, non-personal statistics derived from logs may be retained indefinitely.
• Payment Records — retained for 7 years per IRS requirements and generally accepted accounting principles.

Upon expiration of the applicable retention period, we delete or anonymize data using industry-standard secure deletion protocols. Paper records, if any, are shredded by a certified document destruction service.

6. Data Security

BF VENDING LLC implements and maintains administrative, technical, and physical safeguards designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures include:

• Transport Layer Security (TLS 1.3) encryption for all data in transit between your browser and our servers, enforced via HSTS preloading.
• AES-256 encryption for data at rest on all production storage volumes.
• Multi-factor authentication required for all administrative access to infrastructure and data stores.
• Quarterly vulnerability assessments and annual third-party penetration testing of our public-facing systems.
• Role-based access controls limiting data access to personnel with a legitimate business need.
• Security awareness training for all staff and contractors handling client data.

While we implement robust security controls, no method of electronic storage or transmission is absolutely secure. We cannot and do not guarantee that your data will be immune from all unauthorized access. In the event of a data breach involving your personal information, we will notify you and relevant authorities as required by applicable law within the statutory notification window.

7. Your Rights and Choices

Depending on your jurisdiction, you may have some or all of the following rights regarding your personal data. BF VENDING LLC honors verified requests regardless of your location:

• Right to Access — you may request a copy of the personal data we hold about you, along with information about how we process it.
• Right to Rectification — you may request correction of inaccurate or incomplete personal data we hold about you.
• Right to Erasure — you may request deletion of your personal data, subject to legal retention requirements that obligate us to maintain certain records.
• Right to Restrict Processing — you may request that we limit how we process your data in specific circumstances.
• Right to Data Portability — you may request your data in a structured, commonly used, machine-readable format.
• Right to Object — you may object to processing based on legitimate interests. As we do not conduct marketing or profiling, this right is primarily relevant to any future changes in our processing purposes.
• Right to Withdraw Consent — where processing is based on consent, you may withdraw that consent at any time without affecting the lawfulness of processing conducted prior to withdrawal.

To exercise any of these rights, please email service@bfvending.mom with the subject line Data Rights Request. Include your full name, the nature of your request, and enough context for us to locate your records. We will acknowledge receipt within 48 hours and respond substantively within 30 calendar days. We may request proof of identity before fulfilling certain requests to prevent unauthorized disclosure.

If you believe we have not adequately addressed your privacy concern, you have the right to lodge a complaint with your local data protection authority or the United States Federal Trade Commission.

8. International Data Transfers

BF VENDING LLC is headquartered in the United States, and all personal data we collect is processed and stored on servers located within the continental United States. If you access our website or services from outside the United States, you acknowledge that your data will be transferred to, stored in, and processed within the United States, which may have data protection laws that differ from those of your country of residence.

For clients located in the European Economic Area, the United Kingdom, or Switzerland, we incorporate Standard Contractual Clauses into our service agreements where required. We take steps to ensure that your data receives an adequate level of protection consistent with this Privacy Policy regardless of where it is processed.

9. Children’s Privacy

Our website and services are directed exclusively at business professionals and are not intended for individuals under the age of 18. We do not knowingly collect, solicit, or maintain personal data from anyone under 18 years of age. If we become aware that we have inadvertently received personal data from a minor without verifiable parental consent, we will delete that information from our records within 30 days. If you believe a minor has provided us with personal data, please contact us immediately at service@bfvending.mom.

10. Third-Party Services and Links

Our website may include links to third-party websites, plugins, or services that we do not own or control. We are not responsible for the privacy practices, content, or security of these external sites. We encourage you to read the privacy policy of each website you visit after clicking a link that leaves bfvending.mom.

Our payment processing is handled by industry-standard PCI-DSS compliant gateways. These processors receive only the transaction data necessary to complete your payment and are prohibited from using that data for any other purpose. We do not store full credit card numbers, CVV codes, or card PINs on our systems at any time.

11. Changes to This Privacy Policy

We review this Privacy Policy at least annually and update it as our practices evolve or as legal requirements change. When we make material changes, we will:

• Post the updated policy on this page with a revised effective date at the top.
• Display a notice on our homepage for 30 days following the update.
• Send an email notification to active clients with whom we have an ongoing engagement.

Your continued use of our website or services after the effective date of an updated policy constitutes your acceptance of the revised terms. We encourage you to bookmark this page and review it periodically.

12. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data handling practices, please contact us using the details below. We take every privacy inquiry seriously and will respond thoroughly.

BF VENDING LLC
2234 Amesbury Ct
Wellington, FL 33414-8021
United States

Email: service@bfvending.mom
Phone: +1 (254) 440-8515
Website: https://www.bfvending.mom